Oct 14, 2021

Grant Accountant - IL - Business Services

  • OneTrust
  • Downers Grove, IL, United States

✍🏾Job Description

The Grant Accountant is responsible for providing accounting services for sponsored project funds including grant budget development, financial reporting, compliance monitoring, budget and expenses analysis, invoicing, and cash drawdowns. The Grant Accountant also serves as the primary Business Services contact for faculty performing funded research. The Grant Accountant reports to the Director of Accounting.

Job Requirements:

Essential Duties and Responsibilities

  • Submit invoices to agencies to receive payments on grants.
  • Monitor expenses for reasonableness and allowability within relevant agreements.
  • Prepare and post journal entries to record grant activity into the ledger.
  • Coordinate and prepare reports and schedules for grant audits.
  • Prepare time and effort reporting reports quarterly.
  • Coordinate with Office of Research and Sponsored Programs (ORSP) to set up new grant accounts in the accounting system.
  • Work with consultants to develop the fringe and indirect cost rate proposal submission.
  • Record and prepare faculty grant incentive recaptured salary worksheets and have them approved for payment on a quarterly basis.
  • Prepare annual reports such as NSF Surveys, IPEDS and AACOM surveys.
  • Coordinate with Student Financial Services on Federal Work Study student’s salary payments and reconciliations with education department grants.
  • Administer university funded intramural research grants and faculty startup funds
  • Prepare required financial reports including FFR and FSR reports.

Administer Grants to include:

  • Pre-award grant coordination with Principal Investigators, post-award grant administration, setting up new accounts in the accounting system, preparation of excel spreadsheets, enter budgets, monitor grant activity, reconciliation of expenses, drawdown of funds, report preparations, cost transfer between accounts, budget transfer entries, monthly grant revenue recognition entries, overhead and fringe benefit entries etc.

Preparation of Quarterly Reports:

  • Payment Management System reports, NSF grants financial reports, Time and Effort Reporting, Faculty Recaptured salary incentive payments, ORSP grant, and contracts reports and Federal ARRA reports and other special reports.

Annual Reports:

  • NSF survey reports, and grant close out FSR reports and other annual reports.
  • Annual audits: prepare reports and schedules for general purpose audit and Uniform Guidance Federal grant awards audit.

Supervisory Responsibilities                                             

This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                            

Bachelor’s degree from an accredited institution required, preferably in accounting or related discipline. Must have 5-7 years of accounting experience.  Grant accounting experience and knowledge of Uniform Guidance compliance are both desired.

Computer Skills                                          

Computer proficiency in MS Office (Word, Excel, Outlook).

Language Skills                                           

Intermediate skills:  Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Reasoning Ability

Intermediate skills:  Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Ability

Intermediate skills:  Ability to calculate figures and amounts such as discounts, interests, commissions and proportions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand. The employee is occasionally required to stand, walk and reach with hands and arms. The employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds. Specific vision abilities required by this job include close and distance vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.